This Privacy & Cookie Policy (the “Policy”) explains how the LUMINATE Project processes personal data and the rights that individuals have regarding such data.
This Policy may be updated from time to time and any changes will take effect from the date of publication on the LUMINATE Project website, without prejudice to rights acquired prior to such modifications.
ARTICLE 1 – DATA CONTROLLER
The data controller is the entity that determines the purposes and means of processing personal data, i.e. the one that defines the objectives for which this data is processed.
Project: LUMINATE Project
Coordinated by: Università di Pisa
Address: Lungarno Antonio Pacinotti 43/44, 56126 Pisa, Italy
Email: info@luminateproject.eu
For any question or request relating to personal data, you may contact us by email at info@luminateproject.eu.
ARTICLE 2 – NATURE OF PERSONAL DATA
Personal data refers to any information relating to an identified or identifiable natural person (for example, by reference to a name, identification number, location data, online identifier, or one or more factors specific to their physical, physiological, genetic, mental, economic, cultural or social identity).
ARTICLE 3 – COLLECTION OF PERSONAL DATA
In the course of providing our services, we collect personal data directly from you when you fill out contact forms or use the features available on our website.
The personal data we may collect includes your name, email address, IP address, and any information required to process your request.
We do not collect any data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, genetic data, or health information.
ARTICLE 4 – PURPOSES OF DATA PROCESSING
4.1 Managing enquiries
Personal data is used to process and respond to your requests.
Data: name, email address, message.
Retention period: 2 years after the last contact.
Legal basis: consent.
4.2 Project communication and events
We collect your data for the purpose of managing subscriptions to events or project communications.
Data: name, email address.
Retention period: 5 years after the event or subscription.
Legal basis: consent (newsletter), legitimate interest (events).
4.3 Website management
Your personal data may be used to operate and secure our website, including cybersecurity and user experience.
Data: IP address, cookies, connection logs.
Retention period: logs are kept for 6 months; cookies are stored for up to 13 months.
Legal basis: legitimate interest and consent (for non-essential cookies).
ARTICLE 5 – MANDATORY OR OPTIONAL NATURE OF DATA PROVISION
Some data must be provided in order to benefit from the services we offer (for example, when filling out the contact form). If you do not provide this data, we will not be able to process your request.
ARTICLE 6 – DISCLOSURE OF PERSONAL DATA
Your personal data is not shared with third parties without your consent, except as necessary for technical services (hosting, maintenance) or to comply with a legal obligation. In some cases, data may be shared with subcontractors, such as technical service providers.
ARTICLE 7 – YOUR RIGHTS
In accordance with applicable law, you have the following rights over your data:
Right of access: Obtain information about your data and its processing.
Right of rectification: Correct inaccurate or incomplete data.
Right to erasure: Request deletion of your personal data.
Right to restriction: Request limitation of the processing of your data.
Right to portability: Obtain or transfer your data in a machine-readable format.
Right to withdraw consent: Withdraw your consent at any time.
Right to object: Object to the processing of your data for legitimate reasons.
To exercise these rights, please contact us at info@luminateproject.eu.
ARTICLE 8 – COOKIES
Our website uses cookies to improve user experience and for audience measurement. These cookies allow us to remember your preferences or analyse your browsing behaviour.
During your first visit, we request your consent to install non-essential cookies.
You can change your cookie preferences at any time via your browser settings.
ARTICLE 9 – EXERCISING YOUR RIGHTS
For any questions or to exercise your rights, please contact us at info@luminateproject.eu.
We will respond within one month of receiving your request.